Asset Organizational Structure: The Key to Growth
Here at ManagerPlus, we are the #1 Asset Management Solution. It’s not a statement we make lightly. That’s why we started this series to explain what sets us apart from just another CMMS or maintenance management system. This post is a continuation of a series about the underlying design behind ManagerPlus. If you haven’t read the first part, you should check it out here.
In our first post in this series, we talked about the power of a Business Intelligence (Bi) dashboard and getting information. In the second, we talked about the data you can record about an asset, and why it’s important. In the third we looked at how you can record your work, and ways to analyze it.
Today, though, it’s time for the secret sauce: Asset Organizational Structure.
Strength in Structure
If we were to ask you how your business was organized, what would you say? Do you have departments? production lines? floors? an organizational hierarchy?
We also want to look at the specifics of your structure. How are each of those separate pieces organized? What needs to be standard across your whole organization, and what can be customized?
For many businesses, organization takes a back seat to the day-to-day work that needs to be done. It can be hard to spend valuable time on asset organization when there are things like maintenance and work orders to perform. However, spending time answering these critical questions is often the difference between an unsuccessful business and a successful business that is able to scale and grow.
This is the hidden superpower of ManagerPlus, and the real reason that ManagerPlus is more than just a work order system. ManagerPlus is designed to help you create this structure and implement standardized asset organization.
ManagerPlus: A New Standard
Asset standardization is the process of making sure that everyone in the organization is on the same page when it comes to how everything is organized. It makes sure that when you use a term like “corrective maintenance,” “vehicle,” or “department,” everyone knows what is being referred to. Standardization also makes sure that everyone knows the right words to use.
This is important when it comes to preparing a business for powerful reporting. If one department refers to particular asset as an “Air Conditioning Unit,” and another refers to it as an “HVAC,” there will be confusion. Reports that include one won’t include the other because they are literally called by different names. While a human may be able to make the connection between the two (still not guaranteed), a computer program will not.
When you standardize your definitions, you enable ManagerPlus to give you detailed reports and graphs with Business Intelligence. When you work to maintain those definitions, the data you generate will become a vast pool from which you can make actionable decisions.
Asset Groups, Categories, Budgets, and More
When it comes to how you organize your assets, you could do it like files on a computer, with levels of folders. In ManagerPlus, these are called groups, and are a useful way to define where in your organizational structure your assets “reside.” This is often unique to your specific organization. You may choose to use these to distinguish between departments, floors, manufacturing lines, or even physical locations. These are to help you know where your assets are within ManagerPlus.
While groups will help you find your assets within ManagerPlus, Categories, Types, and Budgets are some of the most useful tools that our Business Intelligence plugin will use to generate your actionable Dashboards. An asset category is a high-level classification for an asset, like Vehicle, Aircraft, HVAC, Conveyor, etc.
Asset Types are lower level classifications for assets. Within the Vehicle category, for example, you may have Types like Flatbed Trucks, Forklifts, and Pickup Trucks. The HVAC category may include Types like Furnace, Swamp Cooler, Rooftop AC, Fan, and Ventilation.
Both of these classifications are broader than Make and Model, and they serve a different purpose.
Assets are also given a budget. This is where a record of the asset costs will be kept. Budgets often are used to align with departments so that departmental costs can be tracked.
When you are looking for assets, you can also sort them and view them by any of these classifications. This makes accessing any of your assets simple.
With a simple drag and drop, you can turn this:
You’ll never be lost, and all of the data will be reportable and recorded.
Bringing the data together.
Throughout this series, we’ve been explaining all the different ways that ManagerPlus works with you to help develop structure for your organization. One type of data can be useful by itself, and many CMMS solutions are able to provide limited data based on work orders or assets.
However, only ManagerPlus can bring that data together. Next week, we’ll finish up with this series by helping you prepare to get the most out of ManagerPlus and using it to propel your growth. We’ve got one more stop on this train, but we’ve saved the best for last.